Organizers

Program & events

Program & events


The Congress program consists of two main elements: association programming and Congress programming. Here you will find information on the different types of programming, as well as tips on how to promote them in order to increase attendance at your conference and your events. For more information, refer to pages 34-35 of the Planning Guide and to the Program page on this website. 

Association programming

Association conferences

Access level: association conferences are only open to those who register and pay that association’s conference fee. See more in About the fees.

Each scholarly association is in charge of putting together its own conference program (see programming tip sheet), a detailed schedule of all the sessions and events planned for their association members to attend.

Promoting your association’s conference program

  • Prompt your members to register by giving them an overview of your conference. The first thing to do is to fill out an Association Conference Details Form. The information gathered will be published on each association page in time for the launch of registration in January.
  • Share your program with your audience, in its preliminary and final forms. Please send a PDF version of your conference program to the Federation, which will then be posted on your association page. Congress attendees including media representatives and scholarly publishers will search these programs prior to Congress to decide whether or not to attend.
  • Get media attention! The Federation runs a media outreach program, reaching out to individual researchers from each association participating in Congress to determine their interest in media work. The sooner we have access to your association’s program, the more time we have to scan for sessions to pitch to the media. Media attention gives your members and your association valuable promotion outside the academic community and increased visibility with the broader public.

For more information, including forms and deadlines, visit the Tasks and forms page.

Association open events

Access level: association open events are open to all registered attendees and/or the general public. See more in About the fees.

As part of their conference program, associations often host events they wish to open to all registered attendees and/or the general public. Doing so can be a great promotional tool for your association, by attracting those who would not normally attend your conference and gaining their interest for future years. Opening sessions to a wider audience also allows you to feature the work being done in your discipline or to encourage interdisciplinary discussions.

Promoting your association’s open events

The Federation will officially promote your open event(s) if you fill out the Open Event Listing Form for any events that you wish to open to all registered attendees or the general public. Submitted events will be published in the online calendar of events as well as listed in the printed Congress Essentials guide for attendees to browse and attend in their free time.

For more information, including forms and deadlines, visit the Tasks and forms page.

Congress programming

Access level: Federation, University and partner events are open to all registered attendees and the general public. See more in About the fees.

The Federation, the University of Regina and their partners are organizing a number of open events during Congress, including the Big Thinking lecture series, Career Corner, Expo, Regina programming and President’s Receptions. We encourage you to promote these in your conference programs, as they are open to your members and provide a great opportunity for members to mingle with academics inside and outside your association. Federation and university-led events are advertised on the Congress website and in the Congress Essentials guide.

Federation programming

  • Big Thinking: Hear leading scholars and public figures from around the globe present forward-thinking research, ideas and solutions to the critical questions and issues of our time.
  • Career Corner: Partake in a professional development workshop series and learn about career advancement, teaching techniques, lesson planning, publishing research and careers beyond academia.
  • Congress Expo: Visit Canada's largest academic trade show including 50 exhibitors, book launches, book signings, career presentations and networking receptions.

University of Regina programming

  • Community Connections and Cultural Connections: Discover the university's series
  • President’s Receptions: The President’s Receptions are a long-standing Congress tradition and an excellent networking opportunity. The Congress 2018 President's Receptions will take place in the Centre for Kinesiology - CK 122, from 17:00 to 19:00. To determine your association’s assigned date, please view your association page. President’s receptions are only open to those who register and pay for Congress. See more in About the fees